Educate! is growing fast! To ensure we keep track of all our learning and evolution in design within and across countries we need a strong filing system. We use Google Drive as a document sharing and storing platform. Specifically for designers we have a few tips to share!
Good filing starts with using descriptive file names. Our recommended practice is to start with the date, describe the document and include a version. When you don't name your files consistently you risk working on old versions, yet your colleague has shared updates.
Examples of good file names are:
Tip: As a team, be consistent. If you all date your files in the same way your files will automatically be organized according to date. You can choose to use 2019.01.01 or 2019-01-01 or 20190101 as long as you are consistent as a team.
Bad examples are:
Okay you've named your file... Where do you store it? In the past we've struggled to find design work from designers when they left the organization or laptops got misplaced... How can we make sure we can retrieve your designs years after date, or from different locations? Every country has a specific folder for design (or D&X) that can be accessed by anyone in the organization.
A folder tree is the hierarchical arrangement of folders and sub-folders. We usually organize our design work according to
See a good example here.
Write a brief report (1 page) on your recommendations and what you have agreed with your line manager to designacademy@experienceeducate.org